Entries Tagged 'Email' ↓

Google Docs

To embed a document into an email

Open the document you wish to send

Click Share

Choose Email as an Attachment

You will see a pop up menu
Choose Paste the document itself into the email message

Some email clients do not show images or embedded html pages so to be sure everyone can see it, publish the document and include the URL and a message letting the recipient know that if they cannot see the document in their email to click on the URL

This tip was found in the Google Docs How To Group courtesy of the awesome Ahab!

Here is my handout.  Some of it is covered in other places in this blog. I created it on a Macbook using Pages and exported it as a PDF.  Coolness.

Jumpdrive

Create a folder

PowerPoint Backgrounds and creating content in Word

Adding Sound to PowerPoint and making the music play across multiple slides

Creating Screenshots

Creating a group in Outlook Express

Locking your computer

Word Tips

FireFox

End of year grade export

maystaffdevtips.pdf

Most of us use Outlook Express every day of our lives but most of us don’t let it work for us. We get frustrated when we can’t find an email and we miss important information because we just don’t have time to go through all the stuff that finds it’s way into our inbox.

This series is going to help identify the tools that will make your email life easier. If you find this useful please leave me a note in the comments section.

One of the first things that is helpful and simple but many of us don’t notice is the search box. YES! You can search your email just like you search the internet! Are you looking for that email that tells you how to export grades? Try typing gradebook into the searchbox.

Begin by clicking the Find icon

Before you go any further look at this menu. It gives you a list of ways to search and keyboard shortcuts to search quicker. Experiment with these different searches and if you find that you use one way all the time write the keyboard shortcut on a stickie and put it on the side of your monitor until you have used it enough to remember!

We see we can narrow down our search to a particular message, a folder if we have created one (which we will learn to do later in this series), we can find people, or we can keep telling Outlook Express to find the next instance of our search keyword.

After we click find we see a new menu with even more ways to make our email work for us.

Let’s look at some ways you can search. You can tell it to look in a specific folder in your email. You can specify a date range. You can tell Outlook Express to search for a keyword in the text of the messages or search for a message that has an attachment.
You can search for an email from a person. You can search for an email by who it was sent TO. Huh??

What if Joe Smith emails you and says he lost a piece of information you sent him last week and could you resend it? The messages you send have a copy stored in a folder called Sent! You can search that folder for the email you sent Joe Smith and quickly resend the message. Just click Browse to change the folder to Sent and then put the name in the To box. Click Find Now. You can now select the message or messages and you can use the menu items at the top (File, Edit,View, Message) to work with them. You can go to edit and click select all, go to Edit again and click Move to Folder (if you have a folder created) or delete messages - you could delete the whole group!

This is just one way to search you messages. Here is another.

You can sort your messages in ascending or descending order on different columns! If you have a lot of messages in your Inbox and want to find the messages from me you can click on From and it will sort your email in alphabetical order on the From column. You can always click the Received column to sort it back the way it was.

Next time we will learn how to create and work with folders!